Tips to Set Up Your First Workflow
Mode 1: Create Approval Workflow Only
1.1 Add Static & Dynamic Recipients
1.3 Set Conditions for Recipient
Mode 2 & 3: Generate & Send PDF/document only
2.1 How to generate PDF/document
2.2 Common file template errors
2.3 Send PDF/documents to recipients
2.4 Send PDF/documents to respondents
3.1 Combine Modes – Setup File Template
3.2 Combine Modes – Add recipients
Email Settings & Features:
4.1. Options for Sending Final Email
4.3. Show or Hide the Sheets Report in the Final Email
4.4. Show File Attachment Links on Emails
4.5. Resend Email to Recipient & Edit Recipient Email
4.8. Set Conditions for Custom Email Template
Team Plan:
Additional Features:
6.1 Set Reminder & Auto Approve/Reject
6.2 Resend All Pending Requests
6.5 Approval Link Authentication
6.7 Transfer Paid Plan To Other User
6.8 Avoid Automatic Approval/Rejection
6.11. Cancel a Request via Email
6.13. Change Decision for Recipients
6.15. Approve via Dashboard for Recipients
6.16. Form Owner Approves on Behalf of Recipients
6.17. Bulk Actions: Approve, Reject, and Cancel
Learn how to display file attachment links in notification and final emails.
Overview
If your respondents (for example, employees) need to upload documents such as PDFs, Google Docs, or Sheets with their form responses, you can now include a link to these attachments in both the notification email and final email.
This feature enables recipients to quickly access the uploaded files without needing to open the form response manually.
Step 1: Add a File Upload Question
Open your Google Form.
Add a File Upload question.
(Recommended) Set the maximum number of files to 1 to ensure smooth attachment handling.
Note: Currently, we recommend allowing only one file per question due to form and email limitations.
Step 2: Configure the Add-on
Set up or edit your approval workflow as usual using the add-on.
Review your configuration and click Save.
Once saved, the add-on will automatically include the file attachment link as part of the response to your File Upload question in both the notification and final emails.
Step 3: View the File Attachment Link
In the emails, the attached file will appear as a clickable link under the corresponding question.
All recipients will be able to access the link by default.
Important: At this time, all email recipients can view the attached file link, and access permissions cannot be restricted within the add-on.
